An employee mistypes a decimal point when they’re creating an invoice. Your accounts payable department sendsa paper invoice to an old address or emails an electronic invoice to anow-closed email address. These are only some of the common horror storiessmall and medium-size businesses face without invoice automation.
Even the best accounts receivable employee can make a mistake that can cost your company thousands of dollars orthreaten to lose a valuable client.
However, when you use invoiceautomation software, the software processes these tasks, creating and sending client invoices. It automatically updates client information and allows them topay your company digitally. The implementation and use of web-based invoice automation software reduces the touchpoints that can lead to human error.
Without automation, invoicing takes time and, mostly importantly, manpower. Your finance department createsthe invoice, verifies the information, and sends it out. This process can takeweeks. Automated invoice software performs these steps in a few hours,freeing up your employees to perform other tasks and saving your business money.
Think of the last time your company has had a real, clear look at each department, how it operates, their systems, their processes, and theirexpenses. It’s rare for a small or medium-size business to have that level oftransparency and subsequently the ability to make meaningful changes in the waythe business is run.
Invoice automation software flags unreported expenses, highlights excessive spending in departments, and notes accruals that need to be made. Asa result, it improves transparency within the company and gives you theopportunity to streamline how you run your business.
Our team can create a broad range of invoice automation tools. In the cases where we automate invoices a companysends, our team has witnessed the time saved, accuracy, ease of sending and easy access to history. Our clients no longer have the monotony of the sameweek long manual work every month.
Does your company already have available invoice data? Our software can systemize the data and send invoicesout to your customers.
Does your company need a complexsolution? Infoshape Software builds a web-based invoicing system, which we cancustomize to your company’s services, products, departments, fees, and multiplelocations. Your employees can track each client’s monthly activity, and thenbatch it for approval for managers at the end of the month or the quarter. Weestimate it saves managers approximately four days per month afterimplementation. Our invoicing system also automatically emails invoices to your clients for review and approval. Our system exports for ACH payments andimports files into Quick Books.
To learn more about how we can automate invoicing for your business, schedule your consultation with our team today.
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